Local Adaptation to Climate Change (LACC) Project Vacancy for Office Assistant cum Messenger

NOTE:

Before submitting your job application, please read carefully all instructions and requirements that are provided in the general recruitment info page and on this job advertisement.

The application form and CV template to be used to apply for this position are provided at the end of this job advertisement. Applications and CVs that are done in any other formats or that are submitted through other channels, will not be considered in the recruitment.

The application period is open until 23.59 NPT on Saturday the 10th of May 2025. Late applications will not be considered.

Duty Station: Project Support Unit (PSU), Birendranagar, Surkhet

Recruitment: National. Preference to candidates from or based in Surkhet, no relocation or living allowances provided.

Accountable to: Chief Technical Advisor / Chief Administrative & Financial Officer (CAFO)

Reporting to: Office Secretary/ Store Manager/Accountant

Job Description:

The Local Adaptation to Climate Change (LACC) Project supports land use planning and management, integrated water and forest resources management, environmental conservation, climate change adaptation, and disaster risk reduction in Sudurpaschim and Karnali provinces. The Office Assistant cum Messenger plays an important role in ensuring efficient office operations by supporting PSU in office tasks, maintenance work and logistical arrangements.

The Office Assistant cum Messenger is a long-term position responsible for administrative, office assistant and maintenance support. The role also ensures systematic filing, records management, and confidentiality while maintaining smooth day-to-day operations of the PSU. This position offers an opportunity for young professionals to gain experience in office administration within an international development project while contributing to climate resilience efforts in Nepal.

We highly encourage women, Dalit, Janajati and other individuals from minority groups and disadvantaged groups to apply.

Academic Qualification: Minimum 8th grade Education passed

Languages: Fluent speaking and writing skill in Nepali, basic English skills

Experience and Skills:

• At least one-year experience in Office assistance & Messenger
• Motorcycle/Scooter driving license
• Good working knowledge of logistics, office equipment, cleaning and gardening
• Good organizational skills, attention to detail and learning attitude
• Basic IT skills

Key duties:

• Repair and maintain basic office building utilities, ensuring electricity and plumbing systems function properly
• Ensure the office generator is in good working condition, regularly checking fuel, coolant, lubricants and service requirements. Maintain generator and regularly update the generator logbook
• Support the account section by photocopying, binding and processing bills; translate bills into English and paste them into white paper with glue stick and maintain confidentiality
• Pay electricity, drinking water and telephone bills, visit the, Bank, IRO and other offices for official works in close coordination with the accountant and office secretary
• Supervise the outsourced office Cleaner and maintain cleanliness and sanitation in the office compound, inside and outside of the office building
• Take care of indoor gardening, including watering flowers and plants with the support of guards
• Support the Store Manager and Office Secretary in photocopying, binding and filing official documents, correspondence letters and reports
• Support the Office Secretary in collecting and distributing official documents from internal team and outsiders
• Support Store Manager in managing the office inventory system, collecting and dispatching goods and obtaining quotations from the markets/vendors
• Support loading and unloading of office equipment/ materials from the vehicles.

Assist in the organizing of training events, workshops and meetings

Any other tasks assigned by the Management to achieve goal and objectives of Project relevant to his/her competency

APPLICATION MATERIALS

Application form:

All applications for this position must be submitted by using the Google Form application that is provided in this section. Each applicant is allowed to submit only one application per position.

Before submitting your application, fill all sections carefully and attach your CV in a section specified in the application form. Please remember to submit your application after all sections are filled.

Application form: https://forms.gle/ntvF4SbZqb7KJVN19

CV template:

Each candidate have to attach their CV in the application by using a specific CV template that is provided below. After modifying the CV, the candidate has to submit the CV in a PDF format in their application in a section specified in the Google Form.

The same template is provided in docx, odt and rtf formats and the applicant can choose to fill either of these. The same template is also provided in the general recruitment information page.

Please name the modified CV by replacing your last name and first name in the file name as per following: “CV_your last name.your first name”.