UNDP Vacancy for Finance Associate (HIV and TB)

Job Identification: 24725
Apply Before: 03/21/2025, 09:44 AM
Job Schedule: Full time
Locations: Kathmandu, Nepal
Agency: UNDP
Grade: NPSA-7
Vacancy Type: National Personnel Service Agreement
Practice Area: Health
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year with Possibility for extension
Required Languages: English and Nepali
Vacancy Timeline: 2 Weeks

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies, and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.

In Nepal, UNDP is the Co-Principal Recipient (PR) of the Global Fund GC7 grant for three diseases and work closely with the Government of Nepal. For effective implementation of the Global Fund programme, UNDP Nepal has established a Programme Management Unit (PMU) to coordinate and oversee the implementation and to ensure compliance of the terms and conditions of the grant agreements with the Global Fund and UNDP rules, policies, and procedures. The PMU coordinates with the national partners particularly the Ministry of Health and Population (MoHP), the Provincial and local government, government entities at federal and provinces, Non-Government Organizations, Civil Society Organizations (CSOs), communities, technical partners, UN agencies, the Global Fund (Local Fund Agent) and the Country Coordinating Mechanism.

Duties and Responsibilities

The incumbent will report to the Finance Analyst.

Ensures administration of the Global Fund Grant budget focusing on the achievement of the following results:

• Full compliance with UNDP/GF rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; and implementation of effective internal controls.
• Preparation, follow-up and modifications of consolidated grant and SR budgets.
• Implementation of the control mechanism for Global Fund programme budgets through monitoring budget preparation and modifications, expenditures versus budgeted amounts and maintenance of the General Ledger.
• Update project budget after authorization by the Senior Management
• Timely preparation of cost-recovery bills in QUANTUM for the services provided to the SRs (TB/HIV as designated), elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the PMU operations team focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of financial reports for the GF project.
• Approval of vendors in QUANTUM.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in QUANTUM; payrolls are duly prepared; travel claims, and other entitlements are duly processed.
• Coordinate and review of accounts closure in close coordination with the Finance Analyst and SR Finance Management Analyst.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
• Initiate timely VAT reimbursements and related work.
• Proper receipt of goods and services and establishment of accruals.

Ensures proper project cash management functioning focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
• Timely identification and recording of receipts for income application.
• Daily review of zero-balance account bank statements in QUANTUM to monitor interest level.
• Identification and recording of contributions.
• Alternate to Finance Analyst as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment.
• Timely and accurate preparation of bank reconciliations.
• Selecting bank transfers and deals for approval and settlements.
• Timely preparation of monthly cash flow forecast for use by Finance Analyst.
• Alternate as cashier for cash disbursements made on site.

Ensures GESI consideration, knowledge building, knowledge sharing in the PMU focusing on the following results:

• Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse.
• Support to create a culture to respect cultural, social, and religious diversity.
• Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
• Collaborate with team members, programme partners, national stakeholders and SRs to ensure safe implementation of programmes at the community level applying Do No Harm approach.
• Support in organization of training for the operations/programme/projects staff on financial management.
• Synthesis of lessons learnt and best practices in financial management.
• Sound contributions to knowledge networks and communities of practice as per need.
• The incumbent perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Competencies

Core competencies:

• Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Finance

• Accounting (General). Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations in Sub receipts (SR) management.
• Financial reporting and analysis. Ability to understand changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring of the SRs for the GF
• Budget management. Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Business management

• Knowledge Facilitation. Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.
• Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and
  deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

2030 Agenda: People

• Gender. Innovation for Gender Equality

2030 Agenda: Prosperity

• Inclusive Growth. Social Inclusion

Required Skills and Experience

Education:

• Secondary education is required. OR
• A first-level university degree (bachelor’s degree) in Accounting or Finance will be given due consideration, but it is not a requirement.
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited.
• However, no UNDP Accountancy and Finance Test (AFT) is required.
• Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP
• Finance Training and Certification Programme (FTCP), if recruited.

Experience:

• A minimum of 7 years (with Secondary education) or 4 years (with a bachelor’s degree) in the field of finance and/ or administration in national and/or international organizations.
• Excellent knowledge of computer including MS Office (Word, Power Point etc.) and knowledge of web-based management systems.
• Knowledge and experience in Global Fund’s financial policies and procedures is highly desirable.
• Experience in the use of the financial ERP packages system is highly desirable.
• Experience and knowledge of UN or UNDP or Development organization’s financial management, rules, regulations, policies and procedures is highly desirable.
• Understanding of incorporation of GESI in finance management including in planning and budgeting is highly desirable.
• Knowledge and experience of financial reporting and financial analysis is highly desirable.
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions) is highly desirable.
• Experience and understanding of bookkeeping process and procedures is highly desirable.
• Experience of working in/with international donor-funded projects with finance duties is highly desirable.

Required Languages:

• Fluency in English and Nepali with written and verbal communication is required

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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