UN Women Vacancy for Programme Assistant

Assignment country: Nepal
Expected start date: 01/04/2025
Sustainable Development Goal: 5. Gender equality
Volunteer category: National UN Youth Volunteer
Host entity: UN Women
Type: Onsite
Duration: 12 months

(with possibility of extension)

Number of assignments: 1

Duty stations: Kathmandu

Details

Mission and objectives

The Government of Nepal has adopted important normative frameworks for women’s human rights, including the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW), Beijing Declaration and Platform for Action, 2030 Agenda and its Sustainable Development Goals, and UN Security Council Resolutions 1325 and 1820. These commitments are enshrined in the Constitution of Nepal and efforts are being taken to ensure that all laws and policies conform with the constitutional provisions on gender equality.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Established by General Assembly resolution 64/289 of 2 July 2010 on system-wide coherence, with a mandate to assist the Member States and the United Nations system to progress more effectively and efficiently towards the goal of achieving gender equality, women’s empowerment, and upholding women’s rights, UN Women’s global programmatic priorities for the period 2018-2022 are: (a) a comprehensive and dynamic set of global norms, policies and standards on gender equality and the empowerment of all women and girls is strengthened and implemented; (b) women lead, participate in and benefit equally from governance systems; (c) women have income security, decent work, and economic autonomy; (d) all women and girls live a life free from all forms of violence; and (e) women

Context

Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between all genders as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates the efforts of the United Nations System to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of national priorities and efforts, building effective partnerships with government, civil society and other relevant actors.
Through its work, UN Women seeks to contribute to transforming discriminatory social norms and eliminating harmful practices and behaviors, including violence against women. All of the above contribute to fulfilling Nepal’s obligations to international treaties and commitments, including regular reporting on progress related to the Sustainable Development Goals (SDGs), the Beijing Platform for Action, and to the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW).
UN Women has been advancing its efforts in Nepal in accordance with its unique role and triple mandate (normative, operational and coordination) and lessons learnt to achieve gender equality and empower women and girls in Nepal to realize their human rights.

Task description

Under the direct supervision of Programme Specialist of Gender Responsive Inclusive Governance Thematic Area, the National UN Youth Volunteer will:

1. Provide administrative and logistical support to the formulation and management of programmes

•  Provide administrative support in the preparation of project work plan, budgets, and proposals on programme implementation arrangements,
• Provide coordination support with key stakeholders and partners agencies for effective implementation and monitoring of projects,
• Provide administrative support to generate financial reports from system as required,
• Provide administrative support to maintain project related documents to ensure compliance with corporate guidelines,
• Provide administrative support for the audit of programmes/ projects and follow up support for the implementation of audit recommendations,
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

2. Provide administrative support to the financial management of the Programme Unit

•  Provide support to prepare and process partner narrative and financial reports in line with the standard checklist and guidance,
• Prepare non-PO vouchers for development projects,
• Provide support to collect reports and relevant evidences from consultants and process payment, as delegated
• Experience to work in Quantum

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions,
• Provide support to prepare submission package for PAC and PRC review as required as well as contract extension and amendment including SSA,
• Provide support to prepare travel request and travel related clearances
•  Draft meeting minutes as delegated,
•  Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team,
• Organize and coordinate filing of documents; maintain mailing lists,
•  Provide support to consolidate and upload relevant documents to PGAMS.

4. Provide administrative support to resource mobilization

•  Organize, compile, and process documentation and information from donors, and pro-gramme team as inputs to various databases and documents.

5. Perform other duties and assignments as requested in support of the monitoring, evaluation and resource mobilization efforts at NCO, as and when required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
•  Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
•  Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Administrative and logistical support to the formulation and management of programmes
• Administrative support in the preparation of project work plan, budgets, and proposals on programme implementation arrangements,
• Coordination support with key stakeholders and partners agencies for effective implementation and monitoring of projects,
• Administrative support to generate financial reports from system as required,
• Administrative support to maintain project related documents to ensure compliance with corporate guidelines
• Support to programme teams to upload documents in PGAMS

Eligibility criteria

Age: 18 – 80

Required experience: 1 month

Nationality: Candidate must be a national or legal resident of the country of assignment.

Assignment requirements

Relevant experience: 2 years

Languages

Nepalese, Level: Fluent, Required
English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in social work, law, economics, gender/women’s studies, political science, or related discipline. Master’s degree in related field is desired.

Competencies and values

Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.

Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups.

Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary.

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values

Skills and experience

Support to programme teams to upload documents in PGAMS

Area(s) of expertise

Social work, Economics and finance

Driving license
–

Other information

Living conditions and remarks

Kathmandu, the capital of Nepal, lies under the Phase 1 of the UN Security classification, but is subject to change depending on the development of the security situation. Living conditions in Kathmandu are good. Comfortable inexpensive flats (furnished and unfurnished) are available in Kathmandu. Both imported and local foods and clothing are abundantly available. There is a short supply of water while it is also not safe to drink without treatment. Public transport is easily available and generally reliable though traffic congestion is extremely high. Kathmandu has a temperate climate with coldest temperature reaching just above zero at the night during the winter and mild but humid during the monsoon period, mid-June to end September.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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