IOM Nepal Vacancy Announcement for Project Assistant

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Chief of Mission and direct supervision of the National Migration and Development Officer/Head of LM & HD Department, the incumbent will be responsible for assisting in the implementation of activities of Migration and Development. This will include supporting administrative and logistics issues related with capacity building initiatives of various projects, protection of Nepali migrant workers in vulnerable situation, strengthening migration governance through roll out of Global Compact on Migration.

Responsibilities

1. Provide administrative assistance to meet the timely and efficient deliverables, implementation of the operational, administrative and logistic activities of the Projects.
2. Provide administrative and logistic support on IOM Nepal’s Reintegration, Entrepreneurships promotion, Assisted Voluntary Return and Reintegration programmes to
3. support migrants in vulnerable situation with the guidance from the Head of Migration and Development Department.
4. Assist in the administrative and logistic activities for the implementation of capacity-building, consultation, and/or stakeholder coordination activities, including carrying out field visits, supporting training workshops or consultation meetings including Migration School for the range of stakeholders including government, civil society organizations, private sector, and other similar activities.
5. Assist the team on providing general assistance to government in planning for the implementation of the actionable commitments made under Global Compact for Migration.
6. Assist the Head of Migration and Development Department to prepare reports on the progress of the project’s implementation which shall include reporting on the logistics needs and budget flow.
7. Draft minutes, assist to prepare administrative/financial documents according to IOM’s processes.
8. Track, compile, and present information on new developments and relevant trends in the field of migration specifically on internal migration, impact of climate change on mobility, private sector partnerships, human rights and development.
9. Undertake duty travel for project events as required; assist to maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to IOM projects.
10. Any other duties assigned by the supervisor.

Qualifications

Education

• Bachelor’s degree, preferably in Business Administration, Management, Statistics, Social Science, Public Health or a related discipline from an accredited academic institution with minimum two years of relevant professional experience. Or,
• High school degree with four years of relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in administrative, logistic activities and financial management support, project support and project implementation.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is an advantage.
• Prior work experience with international humanitarian/development organizations, non-government, or government institutions/organizations, particularly in a multi-cultural setting, is an advantage.
• Previous experience working on issues related to migration, climate change, labour issues, public health, socio-economic development, and/or migrants’ rights is desirable.
• Excellent computer skills – Data analysis and design software.
• Ability to work under pressure with minimum supervision.

Skills

• Knowledge of migration particularly, on migrants’ rights/ migrant protection and empowerment, human rights.
• Knowledge of MS Office applications.
• Pro‐active, result-oriented, organized, and possess good communication skills.

Languages

• For this position, fluency in English and Nepali languages is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Job Info

Job Identification: 12758
Location: Kathmandu, Bagmati Province / Central Region, 44600, NP
Apply Before: 01/30/2025, 12:00 PM
Degree Level: Bachelors or Equivalent
Job Schedule: Full time
Job Shift: Day
Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: 12
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-4

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