World Food Programme Management Services Associate

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP encourages female candidates and people with disabilities to apply.

About WFP:

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and the most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders are expected to use judgment in dealing with unforeseen daily problems, manage resources, and coach and coordinate a team of support staff.

JOB PURPOSE:

The Management Services Associate will be performing under the direct supervision of Head of Management Services (Administration) and shall provide specialized support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio (facility management, asset management and administrative tasks) performed for Country Office and Field Offices.

TERMS AND CONDITIONS

Position Title: Management Services Associate

Contract Type: Fixed Term, G6

Contract Duration: 12 months (possibility of extension)

Duty Station: Kathmandu, Nepal

Date of Publication: 10.12.2024

Deadline of Application: 23.12.2024

WFP offers a competitive benefits package including salary plus CIGNA Medical Schem

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery related to facilities management, asset management, light vehicle management and protocol.
• Monitor resource needs within the designated area of responsibility (WFP facilities, assets, light vehicle, etc) and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services.
• Collate and Analyse data and prepare and/or consolidate reports to contribute to decision making and efficient management of resources.
• Monitor and process actions related to procurement, finance, human resources, and other relevant areas, ensuring data is accurately and timely recorded and processed in corporate systems.
• Review and recommend improvements to procedures to contribute to continuous enhancement of services provided. Develop Annual Unit Plans and Standard Operating Procedures.
• Provide timely and accurate resolutions to complex queries to ensure efficient delivery of services.
• Utilize digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.
• Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.
• Liaise with other functions and third-party contractors to enable efficient service delivery. Supervise general administration, site maintenance assistant (Electrician) and outsourced staff.
• Provide advice and support to junior staff to ensure individual and team objectives are met in line with required standards.
• Provide training and guidance to staff to improve understanding of Management Services regulations, policies, procedures, processes, standards, and systems.
• Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.
  Perform duties as required.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area, or bachelor’s degree in business administration or public administration or other relevant field.

Experience:

• Minimum of six years of progressively responsible work experience in general administration.
• Work experience in UN Agencies is an advantage but is not a requirement.

Knowledge and Skills:

• Has demonstrated a sound understanding of Management Services (Administration) regulations, policies, procedures, processes, standards, and systems.
• Has experience in collating data and preparing reports pertaining to Management Services portfolio such as management of assets, facilities, fleet, travel, or similar areas.
• Has the ability to work under pressure.
• Has experience in coordinating the work of others and providing guidance and training. Has experience working with teams across different functional areas.
• Has prior experience of supervisory role.
• Proficient in the use of office equipment and computer software packages (MS Word, Excel, PowerPoint, etc.).

  Language: Fluency in both oral and written communication in English and Nepali.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

To Apply Visit: wd3.myworkdaysite.com