CREASION Vacancy Announcement for Operations Manager

Project Duration: One Year

About the Organization:

Center for Research and Sustainable Development Nepal (CREASION) was established in 2005. It focuses on environmental protection, emergency response, grassroots and circular economy interventions, and serves as a learning center for youth. Its work revolves around Environment and Sustainability, Disaster Risk Reduction, Youth, and Volunteerism.

Project Overview:

Project CAP (Collaborative Approach for Preventing Plastic Leakages in Rivers of Nepal) aims to divert plastic waste into product value chain from landfills and rivers by strengthening plastic waste collection mechanism and strengthening recycling efforts through the introduction of technological innovations. The project will develop a collaborative model to engage all the major stakeholders in establishing a strong plastic waste value chain. Project CAP is one of the projects by the PLEASE (Plastic Free Rivers and Seas of South Asia) in Nepal, which is implemented by the South Asia Co-operative Environment Program (SACEP), supported by UNOPS and the World Bank.

Position Overview:

The Operations Manager will work closely with the Project Lead and Management Team. Operations Manager will play a critical role in ensuring the smooth functioning of our operations, optimizing our planning and execution strategies, and fostering an environment of compliance and discipline. The Operations Manager will play a pivotal role in implementing Project CAP’s strategic objectives, particularly in enhancing the operational systems as per the GSA of the project.

Responsibilities and Deliverables:

Operations

• Develop and implement strategies to improve operational efficiency and productivity by using tools and techniques.
• Develop and monitor key performance indicators (KPIs) and Key Result Areas (KRAs), Weekly Tracker and Reports of the team members and implement measures to achieve operational targets.
• Identify areas for process improvement and implement solutions to enhance efficiency.
• Collaborate with other departments and consultants of the organizations to ensure seamless integration of operations across the organization.

Inventory Management

• Develop and implement inventory management strategies to optimize inventory levels and minimize stockouts.
• Monitor inventory turnover rates and implement measures to reduce excess inventory and minimize carrying costs.
• Implement inventory tracking systems to accurately track inventory levels and locations.
• Coordinate with procurement and other departments to ensure timely replenishment of inventory.
• Conduct regular inventory audits to identify discrepancies and implement corrective actions, maintain all the inventory related files and documents.

Administration

• Oversee administrative functions, including office management, facilities, and equipment maintenance, maintain all the administrative related files and documents.
• Develop and maintain administrative policies and procedures to support efficient operations.
• Manage office supplies, equipment, and facilities to ensure availability and functionality.
• Coordinate with other departments to support their administrative needs.
• Maintain employee leave records and oversee the leave management process.
• Ensure proper maintenance of employee files and records.

Procurement

• Adhere to the Procurement Policy for all purchases and guide the team in coordination with the team members.
• Develop and maintain relationships with vendors and suppliers to ensure timely and cost-effective procurement of goods and services.
• Negotiate contracts and agreements with vendors to secure favourable terms and pricing.
• Monitor inventory levels and coordinate with relevant departments to ensure adequate stock levels, maintain all the procurement related files and documents.
• Implement procurement best practices to optimize efficiency and cost-effectiveness.
• Review procurement policies regularly to ensure compliance and effectiveness.
• Maintain a list of approved suppliers and update it regularly based on performance and suitability.Supporting Role in Human Resource Management:
• Assist HR Manager in reviewing, amend and implement HR policies and procedures to ensure compliance with employment laws and regulations.
• Assist Manage in recruitment processes, including sourcing, interviewing, and onboarding new employees along with the Department Heads.
• Assist HR Manager in overseeing employee relations, including performance management, disciplinary actions, and conflict resolution.
• Assist HR Manager in developing and conduct training programs to enhance employee skills and knowledge.
• Assist HR Manager in Manage employee benefits and payroll processes, maintain all the HR related files and documents.

Additional Responsibilities:

Perform any other tasks as instructed by the Supervisor as needed.

Submit your CV & Cover Letter to apply@creasion.org before 30th July, 2024.