Yuwalaya Vacancy for Administration & Finance Coordinator

Yuwalaya, established in 2013, is a purely youth-led, non-profit, non-government organization working for and with adolescents and youths of Nepal.

Yuwalaya in partnership with Oxfam in Nepal is implementing project "Youth led GESI initiatives for COVID recovery strategies and actions in Nepal" being support by European Union in Nepal. Currently, Yuwalaya is looking for pro-active, self- motivated and outcome-oriented persons for the following position; 

1. Administration & Finance Coordinator based in Central Office, Lalitpur (V001/ADMIN/Y/led)

Key responsibilities:

• Administer and coordinate all financial systems of the organization including general ledgers, internal accounts, accounts payable and account receivable, payroll, budget monitoring, and other financial systems and processes are required.

• Prepare budget planning and execute them in coordination with Executive Director and Executive Secretariat.

• Ensure all project staff are providing timely, accurate, and appropriate timesheets and other financial reporting of the field activities, including invoices, bills, and all other relevant financial information and records.

• Share monthly financial analysis with organization and submit monthly financial report to donor in given deadline.

• Ensure payment of TDS on periodic basis and also done E-TDS as on validate time frame of Nepal Government Tax Office.

• Maintain financial management files with proper supporting documentation;

• Monitor fund in the bank account to ensure for timely disbursement of payments;

• Ensure compliance requirements of donor’s rules and regulations, Nepal Government Laws and organization policies including audit requirements;

• Work closely with organization members, program and other field staffs to inform and orient them for the financial requirements; 

• Track and record all advances, payables and ensure timely settlement;

• Review and check all the financial supporting documents such as bills, agreement and other supporting documents before making administrative and program expenses, payments to the staffs and third parties;

• Prepare and submit monthly financial reports and advances requests on the timely basis as per grant agreement requirement;

• Responsible for procurement of office supplies, expendable and non-expendable items;

• Ensure withheld tax of all vendors, employees and consultants is properly accounted and deposited in Inland Revenue Department in a regular and timely basis;

• Make timely payments related to all program expenditure e.g. salaries and benefits, purchases, travel and program advances in timely manner;

• Prepare monthly fund advance request and budget projections, and share internally and submit to donor.

• Provide support role in audit (internal and external (including preparation of documents for internal and external and donor audits.

• Maintain the confidentiality of the organization’s financial business and other private information and records.

Required Qualification:

• Master Degree in Account and Finance with at 2-year experience & Bachelor degree in Account and Finance with at least 4 years relevant experience especially with youth and youth related issues

• In depth understanding of Nepal’s accounting principles for non-profit organizations

• Strong knowledge of Accounts Payable, Accounts Receivable, Invoicing, and General Ledger knowledge and experience 

• Excellent Accounting Software Skills 

• Strong Computing Skills (Word Processing and Excel)

• Skills and solid experience with financial systems, financial reporting, financial and business planning, budget preparation, and adherence to statutory, regulatory and other policy standards and requirements

• Ability to accurately analyses, interpret, summarize, and present financial information

• Ability to work in a demanding self-supervisory, multi-task environment within clear timelines 

• Strong interpersonal, and cooperative working skills 

• Excellent verbal and written communication skills 

• Strong administrative ability and organizational skills 

• Ability and willingness to maintain confidentiality 

• High attention to detail and a high level of accuracy

Salary and Benefits: As per organizational policy

HOW TO APPLY

Interested and competent candidates (especially youths below the age of 35 years) are requested to send their recent CV including 2 references of previous line managers and cover letter on pcc.yuwalaya@gmail.com stating the subject as "Applying for the position of Administration and Finance Coordinator, District Coordinator for Dailekh & Baitadi District, and MEAL Officer" with mention position Code by 13th June 2024.

Only short-listed candidates will be called for an interview. Telephone enquiries will not be entertained. Candidates form local areas/district, minority communities, caste group, people with disabilities and women are highly encouraged to apply.