Plan International Nepal Vacancy for Partner Support Specialist

ABOUT PLAN INTERNATIONAL

Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.

Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalized children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978. 

Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.

Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.

ROLE PURPOSE

The Partner Support Specialist provides overall over support to partners to enhance internal control system and enhance the capacity of partners in financial management. S/he will conduct periodic financial monitoring of partners to ensure statutory and organizational compliance.

Description

DIMENSIONS OF THE ROLE

Direct Line Manager: Finance Manager – Partner Country Office

Dotted Line Manager: Regional Manager, Regional Office East

Budget Accountability: NA

Number of direct reports: NA

External relationships and representation:

KEY RELATIONSHIPS

ACCOUNTABILITIES

Functional Competencies

Improving partners financial internal control systems

• Develop a thorough understanding of the internal control mechanisms and financial & operational systems of implementing of each partner;

• Work with partners to prepare an action plan to address any identified gaps and areas of improvement in relation to finance and procurement with the aim of improving internal controls;

• Conduct regular Financial monitoring of partners and identify the gaps,

• Provide regular and frequent follow up and monitoring of partners for improvement as per the plan of action; and

• Work with partners to ensure submission all legal documents (registration, SWC affiliation, PAN, Tax Exempt Certificate, and Audit Report), agreements, bank account details, audit report and governance.

Partner capacity assessment

• Represent Finance Department to asses capacity of partners and risk analysis.

• Provide require support to fiancé team for risk analysis of partners.

• Support on assessment of new partnership selection from finance and compliance. 

Financial advisory and guidance 

• Provides support in developing partners’ capacity for sound financial management:

• Visiting the partners offices on a regular basis;

• Reviewing and assessing partners existing financial management system;

• Analysis of their strengths and weaknesses including gap identification; and

• Preparing an action plan for financial capacity improvement including internal control systems;

• Closely coordinate with program team for review of partner's financial performance as and when necessary;

• Assist partners in reviewing terms and conditions of partnership agreement to ensure compliance;

• Provide training to partners on prevention and detection of fraud and corruption at least once a year with coordinating finance Manager partner (CO);

• Provide coaching to partners as follow up of all training; and

• Assist partners with development of a capacity development plan for finance and operations staff.

Partners Payment and Commitment management

• Assists Regional finance team in reviewing financial liquidation and payment documents of partners ensuring they comply with Plan International Nepal policies and procedures; and

• Review Partnership Agreement and compliance during financial monitoring, Coordinates with project manager, Regional team immediately if errors are identified and provides input for way-out, 

• Undertakes regular audit reviews of the partners’ documentation to ensure compliance with partnerships operational manuals.

Partnership data maintenance and reporting requirements

• Maintain timely and accurate records within the relevant database on partner’s financial information;

• Support to Provide periodical reports to management on Partners Payment management- instalment, payment report, overdue/ liquidation as well as commitment reports; and

• Review and ensure timely back up of partner’s documents through document management system

Audit Support

• Support and facilitate ‘snapshot’ audits for partners;

• Support and facilitate audits of partnership standard for Regional level partners;

• Support to CO finance and grant team in undertaking Grants Audit;

• Support to CO team at the time of GA and statutory audit; and

• Provide correct information to auditor when and if required.

Any other tasks as assigned by line manager in accordance to organizational mandate and priority. 

Ensures that Plan International’s global policies for Safeguarding Children and Program Participants and Gender Equality and Inclusion (DEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Education qualification and experience

• Semi qualified CA/ACCA/CPA.

• Minimum 3 years’ experience in auditing and accounting required. Candidates with Bachelor’s degree in business management and having Prior experience in non-governmental organization preferred.

Knowledge

• Knowledge and experience of assessment of internal control system and risk analysis.

• Sound knowledge of financial management;

• Working understanding of supply chain management and procedures;

• Understanding of Government of Nepal financial regulations, including VAT and tax;

• Sound knowledge of Nepal Financial Reporting Standards, Control standards and risk management techniques;

• Sound knowledge in Internal control systems; and

• Understanding of the development sector, its operating and regulatory environment.

Skills

• Strategic planning (functional) and solution driven;

• Managing, motivating and ability to mentor and coach people;

• Strong listening skills;

• Critical thinking, analysis, reasoning & support in decision-making;

• Managing work relationships (internal/external);

• Communication skills: one to one & in groups, written & verbal, presentations and reports, in English, Nepali and relevant local languages;

• Preparation and management of budgets and assessment of financial implication in work situations;

• Facilitation, negotiation and networking;

• Ability to represent the organisation at key external and internal events when required; and

• Ability to solve problems, handle setbacks and pressure.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.


We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.


We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.


We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

PHYSICAL ENVIRONMENT

This position is based in Regional Office East, with frequent travel to partner offices.

LEVEL OF CONTACT WITH CHILDREN

Low Level: Less interaction with children 

"Say Yes ! To Keeping Children and Young people safe and Protected" 

Application Deadline: Wednesday, 19th June 2024

NOTE: Applications are solely accepted through People2People online application procedures. Only shortlisted candidates will be contacted for further selection process. Canvassing at any stage of processes shall lead to automatic disqualification.

Due to urgent priority to fill in the positions, recruitment can be held on a rolling basis and Plan International reserves the right to select a candidate prior to the deadline. Plan International Nepal invites all the applications including female candidates with priority from minority and youth groups for this position.

P2P and our client Plan is committed to promoting inclusivity and equal opportunity for all applicants. In recognition of the different needs of PLWD we offer options for application submission. Do contact us for further assistance.

To apply visit: p2p.com.np