NGO Federation of Nepal (NFN) Vacancy for Logistics & Finance Officer

Vacancy Announcement

29th May, 2024: NGO Federation of Nepal (NFN) is an umbrella organization or a national platform of NGOs working in various fields of social welfare and development in Nepal. Established in 1991 for the promotion and protection of social justice, human rights, civic space and pro-poor development, NFN has evolved as a leading organization working for the entire NGO movement in Nepal. It is actively working to unite, organize, capacitate and mobilize civil society aiming to create a peaceful, democratic and just Nepal. Currently, NFN is looking for competent candidates to fulfill the following positions. NFN invites applications for employment from interested and qualified candidates.

Logistics & Finance Officer - 1

Reports to: Admin and Finance Coordinator

Duty Station: NFN Central Office, Kathmandu.

Contract Duration: The initial contract will be for 1 year, including a probationary period of 3 months

Scope of Work: Under the direct supervision of the Admin and Finance Coordinator and with overall coordination overseen by the Executive Director, the individual will be responsible for overseeing administrative, Logistics, and financial matters concerning the project and the organization.

• Responsible for the day-to-day management of account activities including updating ledgers, and cash books, handling petty cash, and preparing vouchers of transactions as per bills, invoices, receipts, supporting documents, etc. in order to maintain records of income and expenditures against approved budgets for project activities.
• Issue cheques, get them signed by official signatories, and regularize banking transactions of the project taking support from the Office Assistant.
• Release the budgets as required and relevant and settle the advances and non-compliances
• Provide necessary support to the project team to maintain the admin and financial management system properly.
• Make deposits and payments of TDS and file and verify online ETDS according to the rules and regulations prescribed by the Nepal Government taxation system.
• Collect the financial reports from the districts and provinces, keep the records and compile them.
• Prepare financial statements along with trial balance, collect bank statements and prepare bank reconciliation statements complying with the financial guidelines of donor and partner.
• Undertake auditing exercises of accounts as per norms of the project and be responsible for the auditing process.
• Prepare financial reports as required or according to the project agreement,
• Assist Admin and Finance Coordinator and Executive Director for day-to-day office management and administration (keep leave records, personnel files, service contracts)
• Assist in the process of purchasing equipment, spare parts, office supplies, stationeries and services and keep up-to-date records of them as and when required.
• Keep inventory of equipment and fixed assets of the project and keep up-to-date records in a periodical manner.
• Be responsible for the management of field trips including travel and accommodation as necessary.
• Keep the records of contract papers of resource persons/trainers,
• Get involved in every event undertaken under the project at the Centre,
• Assist AFC and other officials to arrange the meetings and other project events.
• Be responsible to prepare and send, in coordination with the Admin and Finance Coordinator and Executive Director, the monthly, quarterly and final reports and any other finance reports as required.
• Perform other activities as directed by Admin and Finance Coordinator and as requested by the funding organization.

QUALIFICATIONS AND EXPERIENCE

• Minimum Bachelor’s degree in Commerce, Business Studies, or related field.
• Minimum 3 years of experience in independently handling budgeting, financial accounting, planning and analysis in I/NGO.
• Demonstrated experience in the use of MS Office Package (Word/Excel/PowerPoint etc.) & Internet.
• Ability to lead the financial management of the project/program and make the linkage of this with the overall financial management of the organization.
• Knowledge of General Accepted Accounting Principles (GAAP).
• Good command of English & Nepali languages (written & spoken).
• Practical knowledge of project budgeting, accounting & reporting.
• Good understanding of VAT/ Tax rules and regulations
• Working knowledge of accounting software FAMAS, or any other software.
• Good interpersonal, problem-solving & time-management skills.
• Preference will be given to candidates with prior experience in working for EU and USAID-funded projects
• Willingness to work under pressure with tight deadlines and to travel across project areas.

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive. The role holder may be required to carry out additional duties within reasonableness of their skills and experience.

Job Description: Download ToR

Application Form: Job Application_ Logistics and Finance Officer - Google Forms

Application procedure: Qualified and interested individuals should send the application through the above-mentioned Google Form by June 4, 2024. Only shortlisted applicants will be contacted for the further selection process. Women and people from marginalized communities are encouraged to apply.

Telephone Inquiries shall not be entertained, and any other direct or indirect solicitation may lead to disqualification of the candidacy. NFN reserves all rights to cancel the process at any time.