Plan International Nepal Vacancy for Project Coordinator - Empowering Adolescent Girls

ABOUT PLAN INTERNATIONAL

Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy. 

Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal. 

Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.

Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.


ROLE PURPOSE

With direct supervision of Programme Specialist – Girls Standing Strong, this position is responsible to oversee and ensure a high-quality project delivery/ implementation of Empowering Adolescent Girls through Education for Brighter Future Project and achieve the set targets. Engaging with Business Development (BD) team, s/he will ensure the Plan and/or donor compliance and timely reporting. Furthermore, she/he will be responsible to manage overall performance of partners under Learn programme at district level. The position will represent Plan in various forums in the respective sector/s; including government at municipal and district level and other stakeholders and likeminded organization.  The position will also work closely with the   Monitoring, Evaluation, Research and Learning Coordinator of Regional Office East to enhance the capacity and skill of partner NGO on the sector of data management, capture the evidences and reporting.

Description

DIMENSIONS OF THE ROLE

[This section provides a summary of the size and authority of the post. It covers the size of the budget held, 
the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.] 

Direct Line Manager: Programme Specialist – Girls Standing Strong (GSS) 

Dotted Line Manager: 

Budget Accountability: 600,000.00 Euro

Number of direct reports: 

External relationships and representation:

KEY RELATIONSHIPS

ACCOUNTABILITIES

Planning & Budgeting

• Leads the implementation processes and ensures partners have annual detailed implementation plan including realistic phased budget outlining major activities and timeline for the funds allocated in required planning templates provided by the Organization/NO/Donor.

• Ensures appropriate fund allocation and expenditure on a monthly basis and take corrective measures by revisiting plans and communicating timely with supervisor and project team. 

• Reviews the project’s BvA and transaction reports and report on any glitches identified.

• Coordinate with project teams more specifically working in Sindhuli, PQI department, ICC department and other relevant department to design a robust field visit plan, self-assessments and monitoring systems including follow up on recommendations with relevant department and impact areas. 

• Leads the revision of budget during budget forecast and on exchange rate fluctuations as per organizational procedures. 

Programme Delivery & Management

• Ensures programmatic and financial accountability including tracking of program progress and budget utilization against phasing budget plan. 

• Ensures inter-thematic integration in the project so that the program participants could get support from entire thematic interventions to achieve expected project results.

Project Closure and Sustainability

• Ensure project closure planning Is prepared and approved in advance following the Project Closure Checklist of Project Management Guideline.

• Identify and integrate areas and stakeholders during implementation that ensures sustainability of the project.

• Orient partners and staff on project closure planning and processes in advance.

• Support consultant and MERL team in conducting and facilitating Edline Survey as per requirement.

Partnership management

• Accountable for the partnership management in terms of ensuring compliance, zero tolerance policies, audits and management response, identification of capacity gaps and recommend for improvement.

• Understands partnership from both the perspectives- as an implementing partner and as a supporting partner to handle the partnership issues.  

Documentation & Reporting

• S/he is responsible for timely and quality reports preparation, reviewed and submit to BD team as per the reporting schedule in prescribed template.

• Coordinates with PQI department including MERL team, to ensure quality delivery, effective monitoring, evaluation and documentation of program activities, output, outcomes and best practices.

• Take initiatives in generating information that are required to add values in on-going programmes or for the programmes visualized for future.

• Ensure proper documentation of the project including and not limited to learning, lessons learned, best practices, case studies, in coordination with Communication department. 

• Ensures that the DIP, Dashboards, Gantt charts, M & E plan, output tracker are updated and reported timely. 

Representation and Networking

• Collaboration and coordination with government counterparts, external development partners and donors at various levels.

• Supports to build strong networks with other NGOs, CSOs, bi- lateral and multi-lateral agencies and Government line agencies working on children’s/Girl’s and young women’s issues to promote coordination and resource sharing at the Local government/district/province level.

• Represent Plan International Nepal in the meetings organized by National Office which is specifically about Empowering Adolescent Girls through Education for Brighter Future.

Programme Quality

• Ensures that the programs have quality benchmarks in place and is being exclusively executed at all levels.  

• Ensures the M&E plan of the project is being executed by project staffs and partners staffs and documented accordingly. 

• Ensures that all action plans developed after project reviews, evaluations and assessments are being executed as per agreed plan.

• Ensures that data is well optimized for all themes at all levels - by partners, project team in in field and regular update is being made as per plan. 

• Ensures that the project quality monitoring is being carried out periodically against quality benchmarks and recommendations are being implemented on timely manners.

• Ensures that the Gender Transformative Marker Assessment (GTMA) has been done and taken into consideration during the project implementation and after the project completion GTMA is completed. 

Innovation and Scale

• Identifies new ideas, best practices, problems and issues around program implementation and works toward finding solutions for improvements, documenting, disseminating and in consultation with relevant departments and themes

Any other tasks as assigned by line manager in accordance to organizational mandate and priority. 

Ensures that Plan International’s global policies for Safeguarding Children and Program Participants and Gender Equality and Inclusion (DEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures. 


TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Education qualification and experience

• Bachelor's degree in Education and relevant field at least 4-5 years of experience in a Coordinator role including grants management.

• Master's degree in Education and relevant field at least 2-3 years of experience in related sector

• Experience in project implementation, partnership management, government engagement, designing / managing of integrated Projects. 

• Sufficient knowledge on Education sector of Nepal with current policies. 

• Budget tracking and management.

• Experience in working on grant funder project.  

• Knowledge of monitoring and evaluation of project is essential and beneficial if experience on integrated Project.

• Experience in networking/engaging with key actors.

• Experience in capacity development of partner staff.

• Good knowledge of written and spoken English.

• Ability to establish and maintain effective relationships with colleagues, a variety of team members and external contacts, through good written and spoken communication skills

Knowledge

• Understanding of the structures, processes and trends in the Nepal political system and their impact in education sector.

• Good understanding of the processes by which you achieve policy change and of how to conduct power and political analysis.

• Ability to plan work and meet deadlines when working under pressure on a number of projects.

• Commitment to Plan’s values including the rights and needs of children. 

• Experience of working for an international organisation.

Skills 

• Operational planning & execution. 

• Analysis & reasoning.

• Communicating, one to one, in groups both in writing, verbally, presentations and reports, in English, Nepali and relevant local languages.

• Preparation and management of budgets and assessment of financial implication in work situations.

• Facilitation, negotiation and networking.

• Ability to use basic office electronic equipment & computer applications.

• Willing to work under pressure and carry out multi-tasking.

• Two-wheeler valid driving license.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.


We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.


PHYSICAL ENVIRONMENT

This position is based in Sindhuli, with frequent travel to field as necessary

LEVEL OF CONTACT WITH CHILDREN

 High level: Frequent interaction with children 

"Say Yes ! To Keeping Children and Young people safe and Protected" 

Application Deadline: Monday, 13th May 2024

NOTE: Applications are solely accepted through People2People online application procedures. Only shortlisted candidates will be contacted for further selection process. Canvassing at any stage of processes shall lead to automatic disqualification.

Due to urgent priority to fill in the positions, recruitment can be held on a rolling basis and Plan International reserves the right to select a candidate prior to the deadline. Plan International Nepal invites all the applications including female candidates with priority from minority and youth groups for this position.

In recognition of the various needs of People with Disability (PWD), please reach out to People 2 People for direct application submission process.

To apply visit: p2p.com.np